Privacy Policy

This Privacy Policy sets out how trg. consulting (formerly Total Recruitment Specialists (trg.)) uses and protects any information that you provide when you use this website.

Who we are?

trg. consulting, located at 3-4A Little Portland St, London W1W 7JB, provides both recruitment and consultancy services to businesses, specialising in the Software Engineering industry. We offer permanent, temporary, and consultancy services, helping clients find the best talent and providing tailored consultancy to meet their specific needs.

What does this Policy cover?

At trg. consulting, we take your personal data seriously. This policy:

Sets out the types of personal data that we collect about you
Explains how and why we collect and use your personal data
Explains how long we keep your personal data for
Explains when, why, and with whom we will share your personal data
Sets out the legal basis we have for using your personal data
Explains the effect of refusing to provide the personal data requested
Explains the different rights and choices you have when it comes to your personal data
Explains how we may contact you and how you can contact us

What personal data do we collect about you?

We collect the information necessary to be able to find available opportunities and assess your eligibility through the different stages of recruitment and consultancy. This information includes CVs, identification documents, educational records, work history, employment references, and more.

Further along the process, we may also collect sensitive personal data about you, such as passport or driving licence scans, visa details, and bank information. We only collect sensitive personal data from you and further process this data with your explicit consent.

Where do we collect personal data about you from?

The following are the different sources we may collect personal data about you from:

Directly from you. This is information you provide while searching for a new opportunity and/or during different recruitment or consultancy stages.
From an agent/third party acting on your behalf (e.g., a Contractors Limited Company).
Through publicly available sources. We use the following public sources:
- LinkedIn
- Job Boards
- GitHub
By reference or word of mouth. For example, you may be recommended by a friend, former employer, former colleague, or even a current employer.

Where we collect your information through publicly available sources as set out above, we may do this with the aid of software programmes, such as Bullhorn. These programmes are given parameters on the requirements of a role and search through publicly available sources to find candidates. These programmes are designed to output information on candidates that meet the search criteria and are restricted to searching for Name, Age, and Job Role information from public sites where there is a reasonable expectation that such information may be collected and processed for recruitment and consultancy purposes.

How do we use your personal data?

We use your personal data to match your skills, experience, and education with a potential employer or consultancy opportunity. Initially, we collect basic information such as contact details, job role, and experience, and pass this on to the client in search of personnel. If you are chosen by the client and progress to the next stage, we will collect additional information through interviews (or equivalent) as needed.

How long do we keep your personal data for?

We retain your information only as long as necessary to use it as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, for example, if this is required for tax, accounting, or legal purposes.

When determining retention periods, we will take into account factors such as:

(a) our contractual obligations and rights in relation to the information
(b) legal obligations under applicable laws
(c) our legitimate interests in processing the data
(d) statute of limitations
(e) any potential disputes
(f) your request to delete the information
(g) guidelines issued by relevant data protection authorities

After these periods, we securely erase your information.

Who do we share your personal data with?

We share your personal data with clients who have available positions, to help determine if you are a good fit for the role. We predominantly work with clients in the software engineering industry, covering both permanent and temporary opportunities. While many of our clients are based in London, we also work with clients across the UK and Europe.

Additionally, we may share your personal data with third parties who act for us as data controllers or processors, such as our accounting team, IT team, and CRM service providers. We may also share your information with former employers for references, but only with your consent.

What legal basis do we have for using your information?

For prospective candidates, contractors, referees, and clients, our processing is necessary for our legitimate interests in assessing suitability for potential roles and finding candidates. We conduct a balancing test to ensure our processing is necessary and that your privacy rights are not outweighed by our interests.

f you are interviewed or submitted as a candidate, this may involve processing sensitive data (e.g., health information). In such cases, we always ask for your consent before proceeding.

What happens if you do not provide us with the information we request or ask us to stop processing your information?

If you do not provide the necessary personal data or withdraw consent for processing, we may not be able to match you with job opportunities or proceed with consultancy services.

For clients, we may rely on processing being necessary to perform a contract.

Do we make automated decisions concerning you?

No, we do not carry out automated profiling.

Do we use cookies to collect personal data on you?

To provide better service on our websites, we use cookies to collect personal data when you browse. For more details, please refer to our cookie policy.

Do we transfer your data outside the EEA?

No, we do not transfer personal data outside the EEA.

What rights do you have in relation to the data we hold on you?

By law, you have several rights concerning your personal data:

The right to be informed – You have the right to clear, transparent, and understandable information about how we use your data.
The right of access – You can obtain access to your information (if we’re processing it) and check that we’re using it according to data protection law.
The right to rectification – You can request correction of inaccurate or incomplete data.
The right to erasure – You may request the deletion or removal of your data when there’s no compelling reason to retain it.
The right to restrict processing – You can block or suppress further use of your data.
The right to data portability – You can obtain and reuse your data across services.
The right to object to processing – You may object to certain types of processing, including direct marketing.
The right to lodge a complaint – You may lodge a complaint with your national data protection regulator.
The right to withdraw consent – You can withdraw consent at any time, although this doesn’t affect the lawfulness of processing prior to withdrawal.

We typically act on requests free of charge but may charge a reasonable fee for excessive or repeated requests.

How will we contact you?

We may contact you via phone, email, or social media. If you have a preference for one method, please let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information or have questions about the processing of your personal data, please contact us at:

trg. consulting
3-4A Little Portland St, London W1W 7JB
enquiries@trg-consulting.co.uk

REGISTERED DETAILS
2 Fountain House, Queens Walk, Reading RG1 7QF
Registered in England: 5452567
VAT no: 859187864

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